W-9 Forms & the 1099 Service (U.S. Freelancers Only)

How does the 1099 service help me?

Per the U.S. tax law, each U.S.-based Employer with whom you work, and from whom you earn $600 or more, is required to collect your W-9 form and issue you a 1099 form in January of the following year. For Employers, our 1099 service takes care of collecting the W-9s and issuing the 1099s. For Freelancers, our 1099 service protects your tax ID number in that you only provide it once and only to us.

  • The service is free.
  • You receive a consolidated 1099 tax form from us for the year, in addition to a full report of your revenue history. Click “1099 Tax Forms” on the Dashboard page.
  • You fill out a single W-9 form for us rather than the multiple forms you would complete for all of your offline Employers.
  • You enjoy better protection of your personal information. Only give your W-9 tax form information to us, instead of multiple Employers.

How do I complete a W-9 form?

If you are required to complete a W-9 form, a W-9 page will appear when you create a SafePay request or Guru Invoice. All W-9 form information is secured.

If you want to use our form, which requires all of the same information as the IRS’s version, you will have to wait until you submit your first Guru Invoice or SafePay request. You can download the W-9 PDF version from the IRS’s site and submit that form before or after creating your first invoice or SafePay request. We will add your information to the online form and confirm receipt.

To locate and complete our form,

  1. On the top navigation bar, click “Payments,” and click “Manage Cash Account.”
  2. If a W-9 form is required, “Update/Print W-9″ will appear.
  3. Follow the instructions on the form.
  4. Print, sign and date the form and send it to us.

You have three options for sending the completed and signed W-9 form to us,

  • Scan and email to safepay@guru.com.
  • Fax to (412) 687-4466, Attn. W-9 Department.
  • Mail to Guru.com, W-9 Department, 5001 Baum Blvd., Suite 760, Pittsburgh, PA 15213.

Notes:

  • All W-9 and 1099 information is stored securely.
  • If you are required to fill out a W-9 form, you will see a reminder on your account and you will not be able to transfer funds out of your cash account until Guru.com receives your signed form.
  • If an Employer has opted in to the 1099 service, the invoice or SafePay request will be marked with “1099 requested: Yes.” Otherwise, it will be marked with “1099 requested: No.”

Can I update the W-9 form on file?

Certainly. To update your W-9 form,

  1. On the top navigation bar, click “Payments,” and click “Manage Payment Methods.”
  2. Click “Update/Print W-9.”
  3. Click the “Modify W-9 Form” button at the bottom of the page.
  4. Print, sign and date the form and send it to us.

You have three options for sending the completed and signed W-9 form to us,

  • Scan and email to safepay@guru.com.
  • Fax to (412) 687-4466, Attn. W-9 Department.
  • Mail to Guru.com, W-9 Department, 5001 Baum Blvd., Suite 760, Pittsburgh, PA 15213.

What are W-9 and 1099 tax forms?

The W-9 form is used by U.S. based Freelancers to report their tax identification numbers to their Employers for tax purposes.

The 1099-Miscellaneous Income Form (1099-MISC) is the tax form sent to U.S. based independent contractors who have earned more than $600 the previous year.  It is the freelance equivalent of the W-2 form, which is sent to employees. To generate a 1099 form, independent contractors must complete and submit a W-9 tax form to the issuing agency.

1099 forms contain the following information:

  • Freelancer’s name and address
  • Freelancer’s social security or tax ID number
  • Payer’s name, address and telephone number
  • Payer’s federal ID number (EIN)
  • Amount of non-employee compensation

When Employers are liable for submitting a 1099 tax form

If a U.S. based Employer pays a U.S. based independent contractor more than $600 for services within one calendar year, the IRS requires the Employer to issue a 1099 tax form.

Will I receive a 1099 form in January?

If you are located in the U.S., Guru.com collects your signed W-9 form even if you are a corporation or your invoice amount is less than $600.

Guru.com will not issue you a 1099 form in January if you,

  • Are a corporation (you used an employer identification number — EIN —on your W-9 form).

Guru.com will issue you a 1099 form in January, but will not report the information to the IRS  if you,

  • Were paid less than $600 in the previous calendar year through Guru.com.

Guru.com collects a signed W-9 form regardless of the invoice value because you may earn more money from the same Employer or from other Employers through Guru.com within the calendar year. If the total revenue you earned through Guru.com is $600 or more, the 1099 report will be sent to both you and the IRS.