I am seeking a personal assistant.
The main tasks include, but are not limited to:
🔹 Email & Communication
Manage and triage my Outlook inbox daily
Draft and send professional replies on my behalf (clients, suppliers, staff)
Maintain “Action / Waiting / FYI” folders
Send morning and end-of-day summary reports of key emails and tasks
🔹 Calendar & Scheduling
Manage and confirm meetings (Teams, site visits, calls)
Send a daily calendar digest each morning
Take meeting minutes
🔹 Task & Follow-Up Tracking
Maintain a “Director Task List” using Google Sheets
Track pending decisions and supplier/client follow-ups
Send reminders before deadlines or meetings
🔹 Document & File Management
File and name documents consistently in our server
Save signed agreements, permits, and approvals in correct folders
Maintain admin folders
🔹 Reporting & Research
Assist with simple reports or supplier research as needed
Systems we use:
Email & Calendar → Microsoft Outlook
Task List → Google Sheets
File Storage → On-site server / OneDrive
Requirements:
Strong English communication (written and spoken)
Proficiency with Outlook and file organisation
Reliable laptop/computer and stable internet connection
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