Communicating important telephone and fax messages Maintaining a general filing system and documenting all the correspondence Planning and preparing meetings and organizing overseas conference calls Providing word processing and secretarial support Responding on a timely basis to public inquiries Excellent verbal and written communication (sound in workplace communication) A sound knowledge of computer skills (includes working with computerized accounting, spreadsheets, word processing programs, etc.) Time management and stress management Flexibility in working environment Complete awareness of sound workplace ethics Honest and trustworthy Gathering information, sorting and categorizing it Delegating the processed information to the appropriate departments in the organization in a timely fashion Scheduling appointments, meetings and conferences for business procurement or for presentation to be delivered. Booking calendars for the reporting manager and scheduling his appointments and meetings Maintaining the data shared between the departments, by filing and recording the information accordingly (as hard copies and electronic filing system) Answering phones, and providing necessary information to the individual departmental managers and processing information Greeting clients and visitors and giving them an outline of the nature of business of the organization Attending meetings and official events on behalf of the manager as and when required and preparing minutes of meeting for future reference Ensuring the authenticity of office policies and procedures and supervising support staff