Build & finalize A test Management sytem

We already built the Notion database structure (Testers DB, Freelancers DB, Sessions DB, Freelancer Portal).Now I need a pro to:
Verify my setup (check all properties, relations, rollups, formulas).
Fix any mistakes and ensure privacy rules are correct.
Integrate automation flows (via Make, LemCall, OpenPhone, Google Forms).
Run a dummy test with sample testers & freelancers to confirm the system works end-to-end.
✅ System Scope (already designed)1. Notion Setup (already created, needs verification & cleanup)
Testers DB
Fields: First Name (title), Last Name (hidden), Email (hidden), Phone (hidden), Timezone, Special Health Issue (Yes/No), Shipping Address (hidden), Assigned Diet Coach, Backup Diet Coach, Assigned Mental Coach, Backup Mental Coach, Sessions (relation), Sessions Completed (rollup), Next Session (rollup), Feedback Avg (rollup), Engagement Tag (Select: High/Follow-up/Premium/Inactive), Signup Date, Scale Shipped (checkbox), Scale Shipped Date (date), Kickoff Sent (checkbox).
Freelancers DB
Fields: Name (title), Role (Nutritionist/Dietitian/Mental Coach), Email (internal), Phone (internal), Assigned Testers (relations), Backup Testers (relations), Sessions Led (relation), Total Sessions (rollup), Average Rating (rollup), Onboarding Date, Notes.
Sessions DB
Fields: Session Title, Tester (relation), Freelancer (relation), Start Time, End Time, Status (Planned/Completed/No-show), Completed? (formula), Feedback Score (number) manually entered by admin, Is Upcoming? (formula), Is Due Soon? (formula).
Freelancer Portal (linked views)
Linked Testers DB (filtered by assignment, hides Email/Phone/Address/Last Name).
Linked Sessions DB (filtered by assigned Freelancer).
Duplicate views per freelancer for privacy.
2. Automation Flows (via Make)
Signup Form → Notion
Google Form (Name, Email, Phone, Health Qs, Timezone, Shipping Address).
Auto-create tester in Notion with data.
Shipping Confirmation
Admin manually checks “Scale Shipped” + sets Scale Shipped Date.
Automation waits 5 days → sends Week 1 Kickoff email.
Session Scheduling & Reminders
LemCall booking links sent in emails (Week 1, Week 2, Week 3).
Reminders triggered from Sessions DB (using Is Upcoming? / Is Due Soon?).
Call Logs
OpenPhone integration → logs & transcriptions attached to tester session in Notion.
Feedback & Engagement Tagging
Week 4 → automatic survey link sent.
Feedback auto-updates Engagement Tag (High / Needs Follow-up / Premium / Inactive).
3. Testing Requirement
Before handover, freelancer must:
Create dummy data (2 testers, 2 freelancers, 4 sessions).
Run through full flow:
Signup → Shipped → Kickoff email → Booking → Session → Feedback → Engagement Tag.
Confirm that all relations, rollups, formulas, filters work correctly.
Confirm privacy: freelancers only see their own testers & sessions.
Deliverables
Working, tested Vivahab Beta Ops Hub (Notion + Automations).
Documentation (short Loom walkthrough of system).
List of any small manual steps needed (ex: scale shipping).
Freelancer must record a short Loom (max 10 min) walking through the system setup, explaining how data flows and privacy is enforced

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