Fiber Technology Executive Assistant

I am seeking an Executive Assistant.  You will be creating spreadsheets and collecting and organizing data. Sending emails and contacting developers.  This is a long term project with approx 15 to 20 hours per week.  


Pipeline & Data Management
Maintain and regularly update master spreadsheets for new and existing developments, including:

Property name, address, unit counts

Developer, owner, and management company information

Parcel IDs, plats, block/lot data

Opportunity status

Construction timelines and milestones

Assist with CRM-style organization of leads, prospects, opportunities, and follow-up tasks.

Track project progress and coordinate updates
Track and follow up on required plan sets, plats, utility sheets, engineering drawings, and property information.

Research & Property Intelligence
Locate and retrieve publicly recorded plats, replats, and utility easements using county clerks, city planning portals, and GIS systems.

Conduct ownership and management research using appraisal districts, Secretary of State business records, and property databases.

Compile property profiles for new leads and maintain accurate data for the pipeline.

Assist in verifying construction phases, expansion opportunities, and serviceability.
Administrative Support
Manage email organization, reminders, and follow-up tasks for the Business Development team.

Prepare meeting agendas, recaps, and documentation.

Support inbound nomination submissions from community stakeholders.

Assist in maintaining internal folders, project documentation, and compliance records.

Marketing & Communications Support (Light)
Help create and update property-facing materials, informational flyers, FAQ sheets, and nomination resources.

Assist with communication drafts sent to developers, builders, HOAs/POAs, and management companies.



Qualifications Required
Strong organizational and project-tracking skills.

Excellent communication, writing, and document-editing ability.

Proficiency with Excel/Sheets (sorting, filtering, VLOOKUP/XLOOKUP is a plus).

Ability to research public records, property data, and legal documents.

High attention to detail and accuracy.

Ability to manage multiple projects and deadlines simultaneously.

Professionalism in dealing with external partners.

Preferred
Experience in telecom, construction, real estate, development, or utilities.

Knowledge of plats, easements, property records, and county/city planning systems.

Experience with CRM tools or pipeline management.

Intermediate-to-advanced Excel skills.

Soft Skills
Strong initiative and a self-starter mindset.
Dependable follow-through on tasks and communication.
Comfortable asking questions and clarifying requirements.
Ability to adapt to a fast-paced and changing environment.
Commitment to accuracy, quality, and professional representation



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