Odoo Community HR System

Request for Proposal (RFP)
Allowances and Promotions Management System
(Based on Odoo Community HR Model)
Notes:
Fixed Price Requirement: The contractor must provide a proposal with a fixed price. Proposals without a fixed price will not be considered.
Evaluation Criteria: Proposals will be evaluated based on:
Clarity and strength of the proposal – 10%
Relevant prior experience (please provide relevant samples) – 30%
Proposed pricing – 30%
Historical performance and track record – 30%
Focus on UI/UX and Scalability: The selected developer is expected to deliver:
A user-friendly and aesthetically pleasing UI/UX.
A scalable core architecture that allows for future expansion.
 
1. Introduction
The purpose of this Request for Proposal (RFP) is to design, develop, and implement a comprehensive Allowances and Promotions Management System based on the Odoo Community HR framework. The system will automate and streamline all processes related to monthly, annual allowances, promotions, and career progression for employees within the organization, ensuring transparency, accuracy, and efficiency.
2. Objectives
The main objectives of the system are:
To automate the full lifecycle of allowances and promotions.
To ensure accurate monthly calculation of allowances and eligibility for promotions.
To provide real-time visibility into employee progression and related HR decisions.
To be ready for integration with existing HR and Payroll systems.
To reduce manual administrative work and improve auditability.
3. System Overview
The system will be a Web Application built on Odoo Community HR model, customized to fit local administrative and regulatory requirements. It should support Arabic and English interfaces, and follow modular and scalable architecture principles.
4. Functional Requirements
4.1 Allowances Management
Manage all operations related to annual allowances.
Audit and validate all allowance transactions.
Identify employees with delayed allowances.
Automatically calculate monthly allowances with precision and speed.
Consider HR actions such as:
Unpaid leave
Appreciation letters
Disciplinary actions
Service addition or suspension
Automatically issue administrative orders for allowances.
Record all allowance orders and maintain a history for each employee.
Display annual allowance trends for previous years.
4.2 Promotions Management
Manage employee promotions in accordance with HR regulations.
Audit job titles and ensure proper classification.
Identify employees eligible for accelerated promotions.
Highlight delayed or pending job title updates.
Record and archive administrative orders related to promotions.
Recalculate allowances and job titles when necessary due to HR changes.
Provide a dashboard for monitoring promotion eligibility and status.
4.3 Recalculation & Auditing
Recalculate allowances and titles upon any HR update.
Track system updates and modifications requiring recalculation.
Provide audit trail and logging for all actions.
4.4 Integration
Integrate with Odoo HR modules (Employees, Payroll, Leave, Appraisal).
Support integration with external HR systems via API.
Enable data import/export in standard formats (Excel, CSV, XML).
4.5 Reporting & Analytics
Generate dynamic reports and dashboards for:
Allowance status
Promotion eligibility
HR exceptions
Provide KPIs on employee progression, HR efficiency, and system usage.
Allow custom report generation.
5. Technical Requirements
Base Platform: Odoo Community (latest stable version)
Technology Stack: Python, PostgreSQL, Odoo ORM, XML/JS frontend
Hosting Environment: Linux-based (on-premise)
Security: Role-based access, SSL encryption, audit logs
Scalability: Modular structure supporting future HR extensions
Localization: Full Arabic language support (RTL UI)
Performance: Real-time response and high-speed calculations
Compliance: Must comply with internal HR policies
6. Deliverables
Detailed System Design Document
Customized Odoo Modules for:
Allowances
Promotions
HR Integration
Administration & Audit
Deployment on organization’s infrastructure
User Manual & Training Materials
Testing and UAT reports
Maintenance and Support Plan
7. Project Implementation Plan
Vendors must provide a detailed implementation plan including:
Project timeline and milestones
Resource allocation
Data migration plan (if applicable)
Training and knowledge transfer schedule
Support and maintenance strategy
8. Evaluation Criteria
As mentioned before
9. Submission Requirements
Vendors are required to submit:
Company profile and references for similar Odoo-based HR projects.
Technical proposal covering solution architecture and features.
Financial proposal (itemized cost with payment milestones).
Project schedule and delivery timeline.
 

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