This job is only for freelancers from Tennessee and Georgia, but someone from Chattanooga, TN, is preferable.
As a personal assistant, your primary responsibility will be to provide comprehensive support to the employer in various aspects of their professional and personal life. This role requires a high level of organization, discretion, and adaptability to efficiently manage tasks and responsibilities.
Key Responsibilities:
- Calendar Management: Schedule appointments, meetings, and events, ensuring efficient use of time and prioritizing important engagements.
- Communication: Manage email correspondence, answer phone calls, and handle inquiries on behalf of the employer, maintaining professionalism and confidentiality.
- Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, transportation, and creating detailed itineraries.
- Administrative Support: Assist with administrative tasks such as filing documents, preparing reports, and managing expenses.
- Research: Conduct research on various topics as requested by the employer, providing comprehensive and accurate information.
- Errands and Personal Tasks: Handle various personal errands and tasks, including shopping, arranging appointments, and organizing household matters.
- Event Planning: Assist in planning and organizing events, both professional and personal, from inception to execution.
- Task Prioritization: Efficiently prioritize tasks based on urgency and importance, ensuring deadlines are met and goals are accomplished.
Requirements:
- Excellent Communication Skills: Proficient written and verbal communication skills are essential for effective interaction with the employer and external parties.
- Organizational Skills: Strong organizational abilities to manage multiple tasks simultaneously and prioritize effectively.
- Discretion and Confidentiality: Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
- Problem-Solving Skills: Resourcefulness and the ability to proactively anticipate and resolve issues independently.
- Tech Savvy: Proficiency in using various software and tools for communication, scheduling, and task management.
- Flexibility: Willingness to adapt to changing priorities and work schedules as required.
- Reliability: Dependability and commitment to meeting deadlines and delivering high-quality work consistently.
Expected Deliverables:
- Weekly schedule and task list outlining upcoming appointments, meetings, and deadlines.
- Regular updates on task progress and any challenges encountered.
- Well-organized travel itineraries with all necessary details provided.
- Prompt and professional handling of all communications and inquiries.
- Completed administrative tasks accurately and within specified time frames.
- Thorough research reports and summaries as requested.
- Successful coordination and execution of events and personal tasks.
Time Frame for Delivery:
- Daily tasks should be managed efficiently and completed in a timely manner.
- Long-term projects and responsibilities should be planned and executed within agreed-upon timelines.
- Immediate responses to urgent matters and timely communication on task progress.
Note: The specific time frame for delivery may vary depending on the employer's needs and preferences, and should be discussed and agreed upon between the personal assistant and the employer.
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