Location: Remote
Start Date: ASAP
The Concept Group is seeking a detail-oriented and proactive Virtual Assistant to support our administrative and operational tasks. This role is ideal for someone with strong experience in Excel, Xero, and a willingness to quickly learn new tools like the Jack Project Management App.
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Key Responsibilities:
• Invoice Management
• Enter and prepare invoices for payment
• Reconcile and track invoice mismatches and back-costing
• Maintain clear records for auditing and reporting
• Software Proficiency & Data Entry
• Use Excel for budgeting, tracking, and data organization
• Work within Xero to assist with bookkeeping tasks
• Learn and navigate the Jack App for project tracking and management
• Research & Development
• Assist in researching and drafting internal procedures and policies
• Support HR tasks such as onboarding documentation, record-keeping, and compliance
• Administrative Support
• General admin tasks as required
• Maintain organized digital filing systems
• Communicate effectively with team members and external partners
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Requirements:
• Proven experience using Excel and Xero
• Strong attention to detail and problem-solving skills
• Ability to learn new software quickly (Jack App training provided)
• Experience with back-costing and financial reconciliation
• Excellent written and verbal communication
• High level of discretion and professionalism
• Experience in HR or policy development is a bonus
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What We Offer:
• Flexible part-time schedule (approx. 20 hours/week)
• Remote work environment
• Opportunity to grow with a dynamic, Australian-owned company
• Supportive team and on-the-job training
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To Apply:
Please send your resume and a brief cover letter outlining your experience and availability to [your email/contact info].