Virtual Assistant

Company: kNotED by Kimani LLC Job 
About the Role: kNotED by Kimani LLC is a full-service editing, ghostwriting, and publishing business working with indie and hybrid authors. I'm looking for a reliable Virtual Assistant to help keep the day-to-day running smoothly — client communication, scheduling, admin, and general organization — so I can stay focused on editing and coaching clients through their manuscripts.

This is a separate role from formatting work. You'd be supporting the business side of things, not the interior layout/design side.

Responsibilities
Manage and respond to routine client emails; flag anything that needs my personal attention
Schedule client calls/consultations and manage my calendar
Send intake forms, contracts, and follow-up messages to prospective and current clients
Track project status and deadlines across active manuscripts (developmental edits, copyediting, proofreading, formatting handoffs)
Keep client and project records organized (tracker/CRM upkeep)
Assist with invoicing and payment follow-up (Wix, Zelle, Venmo, CashApp, PayPal)
Support light social media scheduling/posting as needed
Other administrative tasks as they come up

What I'm Looking For
Strong written communication — professional, warm tone (this is client-facing)
Highly organized and comfortable managing multiple deadlines at once
Experience with Google Workspace (Docs, Sheets, Gmail, Calendar)
Reliable and responsive during agreed working hours
Discretion with client information and business details
Bonus: familiarity with the self-publishing/editing industry, but not required

Schedule & Communication
Expected hours per week / days: Flexible
Primary communication via [email/Guru messages]
Weekly or biweekly check-in call

Compensation & Terms
Payment TBD and paid via Guru

If this sounds like a fit, accept the job here on Guru, and we'll get started.

 ... Show more