SERVICES OFFERED/SCOPE OF WORK –

ACCOUNTS PAYABLE

1. Receiving/downloading vendor invoices on behalf of client
2. Validating the invoices against Purchase Order
3. Issuing matching invoices for approval as per Approval Matrix
4. Following up for approvals
5. Booking duly approved invoices in the AP System / Books of accounts
6. Issuing AP payment list as per vendor credit period
7. Processing Vendor payments based on Cash Budgets prepared by the management
8. Preparing Vendor Reconciliations on a periodical basis
9. Liaising with vendors and attending to vendor queries if any, Sharing mismatched/ disputed invoices with vendors for correction

ACCOUNTS RECEIVABLE

1. Record every order in a seamless and secure manner
2. Preparation of sales invoices on behalf of client.
3. Issue of invoices to clients
4. Updating books of accounts for inward receipts
5. Resolving invoice related issues with client if any
6. Follow up with clients for invoice payments
7. Flagging long outstanding or stuck-up cases with management
8. Sharing AR report and dashboard at agreed time intervals, o help you improve your cash flow, we provide aged AR reports that give you a clear picture of how long the invoice is outstanding.

RECONCILIATION

1. Reconciling Bank transactions with Bank Statements
2. Credit Card Transactions Reconciliation
3. Vendor/Customer Reconciliations

EMPLOYEE REIMBURSEMENT

1. Receiving Employee Reimbursement statements on behalf of clients
2. Validating and matching reimbursements against invoices/documents provided by employees
3. Follow up with employees in case of any mismatch in statements
4. Forwarding matching statements for approval as per Approval Matrix
5. Following up for approvals
6. Booking duly approved invoices to Books of accounts

OPTIONAL SERVICES

1. Managing Invoice database on behalf of clients using cloud services eg. OneDrive, Sharepoint etc.
2. Data Security through use of Remote Desktop services.
3. Financial and Operating MIS reports. Preparation of financial reports including Balance Sheet, Profit and Loss Account, Receivables and Payables Statements with age analysis. Operating MIS reports tracking relevant parameters as per your requirements.