* Organize and schedule appointments * Plan meetings and take detailed minutes * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system * Update and maintain office policies and procedures * Order office supplies and research new deals and suppliers * Maintain contact lists * Book travel arrangements * Act as the point of contact for internal and external clients * Liaise with executive and senior administrative assistants to handle requests and queries from senior managers * Working knowledge of office equipment, like printers and fax machines * Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) * Excellent time management skills and the ability to prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task