CRM Cleanup & Data Hygiene (HubSpot)

CRM Cleanup & Data Hygiene Specialist (HubSpot)
Short-Term | 20 Hours | Precision Cleanup Only

🚫 DO NOT APPLY IF:
You have not personally executed HubSpot deduplication projects.
You primarily offer “virtual assistant” services.
You run an agency that assigns junior staff.
You want to redesign, optimize, or “improve” CRM strategy.
You rely on guesswork when rules are unclear.
You have never merged HubSpot company records while preserving activity history and associations.
This is not a marketing role.
This is not RevOps architecture.
This is precision cleanup.

To Apply (Required)
You will be immediatly disqualified if your application does not include- 
Description of a past HubSpot cleanup project
Approximate CRM size (companies / contacts)
Your exact process for merging duplicate companies without breaking associations or losing activity history
Your estimated hours for cleaning a 3–10k record CRM
Applications missing these will not be reviewed.

Objective
Graviton is a founder-led advisory firm where outbound calling drives revenue.
This role exists to eliminate CRM friction so the founder can open HubSpot and dial immediately.
Your job is clean, usable data.

Scope of Work
You will:
Deduplicate companies and contacts using written rules
Merge records without losing activity history or associations
Normalize company naming and domains
Ensure one primary decision-maker per company (where applicable)
Standardize phone fields into dial-ready format
Remove dead or unusable records per defined criteria
Deliver outbound-ready lists

You are done when:
One clean company record per firm
No duplicate domains
Clear primary contact per company
Phone numbers are dial-ready
CRM is frictionless and usable

We are optimizing for speed and usability — not CRM perfection.
Required Experience
Demonstrated HubSpot cleanup experience
Experience with object associations (companies ↔ contacts)
Clear understanding of merge logic and data preservation
Comfortable following written rules precisely
Stops and asks when unclear — does not assume
Explicitly Not Included

You will NOT:
Redesign the CRM
Build workflows
Create automations
Change lifecycle architecture
Recommend new tools

This is cleanup and stabilization only.
Tools
HubSpot (required)
CSV imports / exports
Google Sheets or Excel



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