CRM CLEANUP & HYGIENE SPECIALIST

(HubSpot – Short-Term, High-Impact)

Role Title
CRM Cleanup & Data Hygiene Specialist (HubSpot)

Engagement Type
Contract / Part-time
20  hours total (project-based)
Remote

Objective (Read This First)
Graviton is a founder-led advisory firm where outbound calling drives revenue.
This role exists to eliminate CRM friction so the founder can spend 100% of his time on live conversations.
Your job is not strategy.
Your job is clean, usable data.
Core Responsibilities

You will be responsible for fixing and stabilizing HubSpot, specifically:
Deduplicate companies and contacts
Normalize company records (naming, domains, ownership)
Ensure 1 primary decision-maker per company where possible
Clean phone fields (remove junk, format correctly)
Remove dead / unusable records
Tag or segment records cleanly for outbound use
Ensure lists are dial-ready, not “CRM-perfect”

You are done when:
Lists are usable
Duplicates are gone
The founder can open HubSpot and dial immediately

What “Good” Looks Like
No duplicate companies for the same firm
Clear, consistent company naming
One clean contact per company (unless more are clearly relevant)
Phone numbers formatted and usable
CRM is simple, not bloated

We are optimizing for speed and usability, not perfection.
Tools You’ll Use
HubSpot (required experience)
CSV imports / exports
Google Sheets or Excel

Required Experience
Prior hands-on HubSpot cleanup experience
Strong attention to detail
Comfortable working independently with minimal guidance
Able to make judgment calls without over-engineering

Explicit Non-Responsibilities (Important)
You will not:
Design CRM strategy
Create workflows
Build automations
Recommend tools
Re-architect HubSpot

This is cleanup and stabilization only.

How to Apply
When applying, include:
Brief description of prior HubSpot cleanup work
Size of CRM you’ve cleaned before
Estimated time you think this project would take

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