Personal / Executive Assistant (Bilingua

We are looking for a highly organized, proactive, and detail-oriented Personal/Executive Assistant based in China to support fast-paced business operations. This role requires fluency in both Mandarin and English, strong communication skills, and the ability to handle multiple tasks efficiently.


Position Overview


You will work directly with leadership to assist in daily operations, communications, scheduling, research, and coordination across international teams. This is a long-term opportunity for someone who thrives in a dynamic, entrepreneurial environment.




Working Hours


Monday – Friday
8:00 AM – 4:57 PM (China Standard Time)
Occasional light weekend availability preferred (small tasks only)





Key Responsibilities


Manage calendars, scheduling, and meeting coordination
Communicate with international vendors, partners, and clients
Translate (Mandarin ↔ English) for business communication
Handle email management and follow-ups
Conduct research and organize data into structured formats
Assist with document creation, presentations, and reports
Maintain organized systems (files, spreadsheets, workflows)
Coordinate tasks across multiple projects and deadlines





Required Skills & Qualifications


Fluent in Mandarin and English (written & spoken)
Proven experience as a Personal Assistant, Executive Assistant, or similar role
Strong organizational and time-management skills
Excellent communication skills (we value over-communication)
Ability to multitask and prioritize effectively
High attention to detail and reliability





Technical Skills (Required)


Microsoft Office (Excel, Word, Outlook)
Google Workspace (Docs, Sheets, Drive)
Adobe tools (PDF editing, basic design preferred)
Comfortable learning new tools and systems quickly





Preferred Qualities


Experience working with international teams
Familiarity with business operations, logistics, or sourcing (a plus)
Proactive mindset — anticipates needs before being asked
Strong problem-solving ability
Highly responsive and dependable





What We’re Looking For


We want someone who:

Communicates clearly and frequently
Takes initiative and ownership of tasks
Is extremely organized and structured
Can keep things moving without constant supervision

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