Compliance & Document OversightOversee the full lifecycle of listing paperwork, ensuring all state-required disclosures and contracts are accurately executed and stored.Coordinate directly with brokers and legal teams to maintain 100% file compliance, reducing risk and ensuring a seamless transaction start.
Listing Launch LogisticsOrchestrate the critical 72-hour pre-market window by scheduling professional media, staging appointments, and lockbox installations.Monitor all pre-market milestones to ensure every property presents a high-impact first impression to potential buyers the moment it goes live.
MLS Data & Pipeline OptimizationExecute precise data entry across listing platforms while utilizing a Real Estate Lead Spreadsheet to track and organize incoming inquiries.Optimize property descriptions with high-performing keywords to maximize search visibility and capture more qualified leads for the team.
Seller Relations & Performance ReportingServe as the dedicated administrative bridge for sellers, providing consistent updates on their property’s market activity and listing status.Generate professional weekly status reports that keep clients informed and confident in the progress of their sale from listing to contract.
Showing Management & Feedback TrackingOrganize all property tours and utilize an Open House Notes Tracker to log detailed buyer interactions and interest levels.Synthesize showing feedback into actionable insights, helping the agent and seller make data-driven decisions on price or property presentation.
Field Operations & Vendor CoordinationAct as the central hub for all on-site vendors, from sign installers to professional stagers, ensuring all field tasks are completed on time.Audit property readiness and media assets to ensure the digital and physical presence of the listing is flawless before the first showing.