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Business & Finance

PROCUREMENT & LOGISTICS(5+ years of exp)


• Receiving RFQs (or) RFPMs from clients and forwarding enquiry acknowledgement receipts to the clients after the approvals from GM & AGM and checking bid closing date from client
• Forwarding Enquiries to registered suppliers (or) manufacturers
• After receiving minimum three quotations from suppliers Then evaluating those quotations
• Cost negotiations with those suppliers who are technically accepted for discount if price is more than our budgeted price and preparing sales price estimation (It including transportation, customs charges, port charges & our margin)
• Preparing our technical & commercial quotations to client before approval for sales price estimation from GM & AGM.
• Coordinating with site representatives & technical departments for queries from client side
• After technically & commercially accepted of our quotation, receiving order acceptance from client
• Forwarding order acknowledgement receipts to the clients after the approvals from GM & AGM
• Negotiations with the short listed vendor(s) in accordance with schedule for better payment terms, possibilities of better Delivery conditions and other Benefits
• Placing the P.O.s(Purchase Orders) to finalized vendors and minutes of Kick-off meetings with local and international vendors to Built strong and beneficial relationships for the project aspects
• Coordinating/arranging third party inspectors for equipment/material’s quality standards and complying with specifications at manufacturer workshop
• Receiving proforma invoices from manufacturer for the payment
• Integration/ coordination with Expeditors for Monitor vendor’s order by project delivery date and/or request date or maintain Manufacturer progress reports by weekly, monthly basis and manufacturer work shop visiting schedules until ready for pick up


• If goods are ready for collection in supplier pick up location then asking for packing list, original invoice & country of origin (COO) by courier to clearing customs as per Inco terms.
• Arranging shipping/air freight forwarders by sending enquiries (it includes packing list & goods pick up location)
• After receiving offers from shipping/air freight forwarders, prepare the offer evaluations by Inco terms, estimated time for arrival (E.T.A) & transit time
• Negotiation with shipping/air freight forwarders for better delivery and freight prices and as well maintaining good relation for further shipments
• Placing P.O to forwarder along with goods pick up location & contact details
• Tracking the shipments after receiving the bill of lading (B/L)
• Before goods arrival date, transfer all the shipping docs to customs clearance coordinator and after customs clearance, arrange ODC movement for better handling shipment cargos from port
• Arrange the land transportation from port to our warehouse and coordinating with material controller for Inventory management

Skills & Expertise

Buyer SourcingClient CoordinationEquipment SourcingEstimationImport LogisticsInventory ManagementInvoicingLogisticsMicrosoft ExcelMonitoringMs OfficeMs OutlookNegotiationOutsourcingProcurement ContractsPurchasing ManagementSalesSAP Mm ModuleSAP Pm ModuleSAP ProcurementSourcing MaterialsSupplier SourcingSupply Chain ManagementTransportationVendor Management

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