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Administrative & Secretarial Personal / Virtual Assistance

Project support (Administrative support)

$10/hr Starting at $1K

  • Contract Administration (procurement): Support the administration and performance management of contracts and agreements for service providers and partner organizations, ensuring alignment with organization policies.
  • Expenditure Control: Assist with expenditure control by ensuring adherence to organizational policies and advising team members on cost-saving measures.
  • Programme Support: Provide administrative support in preparing programme work plans, budgets, and proposals for effective programme implementation.
  • Financial Reporting: Prepare monthly expenditure receipts and reports, ensuring accurate data entry into the centralized accounting system.
  • Accounting Systems Management: Operate and maintain computerized accounting systems and spreadsheets to facilitate day-to-day accounting procedures and reporting.
  • Compliance Oversight: Ensure compliance with the financial and procurement policies of the organization for donor-funded projects.
  • Event Coordination: Manage the organization of missions, meetings, conferences, and workshops, including costing, venue booking, attendee liaison, and travel arrangements. Assist in preparing meeting materials and follow-up documents.
  • Budget Preparation: Prepare activity budgets and expenditure reports, verifying all supporting documents in accordance with the organization rules and procedures.
  • Travel Management: Organize staff travel logistics, including cost control, travel advances, and claims, and assist external consultants as needed.
  • Documentation and Record Keeping: Draft minutes of meetings and maintain an organized filing system for effective project documentation.
  • Human Resource tasks: Participate in screening, interviewing, and coordinating in hiring processes.

 

About

$10/hr Ongoing

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  • Contract Administration (procurement): Support the administration and performance management of contracts and agreements for service providers and partner organizations, ensuring alignment with organization policies.
  • Expenditure Control: Assist with expenditure control by ensuring adherence to organizational policies and advising team members on cost-saving measures.
  • Programme Support: Provide administrative support in preparing programme work plans, budgets, and proposals for effective programme implementation.
  • Financial Reporting: Prepare monthly expenditure receipts and reports, ensuring accurate data entry into the centralized accounting system.
  • Accounting Systems Management: Operate and maintain computerized accounting systems and spreadsheets to facilitate day-to-day accounting procedures and reporting.
  • Compliance Oversight: Ensure compliance with the financial and procurement policies of the organization for donor-funded projects.
  • Event Coordination: Manage the organization of missions, meetings, conferences, and workshops, including costing, venue booking, attendee liaison, and travel arrangements. Assist in preparing meeting materials and follow-up documents.
  • Budget Preparation: Prepare activity budgets and expenditure reports, verifying all supporting documents in accordance with the organization rules and procedures.
  • Travel Management: Organize staff travel logistics, including cost control, travel advances, and claims, and assist external consultants as needed.
  • Documentation and Record Keeping: Draft minutes of meetings and maintain an organized filing system for effective project documentation.
  • Human Resource tasks: Participate in screening, interviewing, and coordinating in hiring processes.

 

Skills & Expertise

Administrative AssistantCalendar ManagementCommunication SkillsFile ManagementOffice AssistantOffice ManagementRecords ManagementSecretarial SupportTime ManagementTravel Booking

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