If you have a document (or documents) on paper, you can have them scanned and saved in your computer or a back-up disk in Microsoft Word or a PDF without having to retype it. I can scan whatever you have and put the content into Microsoft Word, PDFs, or images for editing or archiving. If I put the file into Word, you won’t have to retype the document, and you can make changes in it, edit it, reformat it, or simply archive it instead of keeping paper files. Most scanned documents, if used for editing or word processing, need formatting and styling. The documents scanned for archiving do not need formatting.
Documents to be scanned can be either text or graphics or a mix of text and graphics. Graphics can be saved separately as png, jpg, or tiff files. The graphics can then be used on your website, in Word, and other software. Graphics can be modified in photoshop or any graphics program for use on the web of for printing (such as books, ads, flyers, newsletters, etc.).
Some people want documents of all kinds scanned for archiving and safeness: birth certificates; wedding certificates; receipts for purchases, paying bills, paying off loans; tax records; memoirs; books or other material they have written or want to save for any reason. The scans can be saved on any computer, the cloud, or backup disks (flash drives, CDs, DVDs). Scanning eliminates all the paperwork, file cabinets, filing, and storing these records since the scanned information is digital — in computers, the cloud, or on backup drives. In addition, the files can be easily accessed at any time, printed out, and edited if they are scanned and saved for editing.
Scanning files and archiving them saves space, clutter, and work (filing the papers, searching for them when you need them). Scanning also offers security from fire, theft, loss, or damage in any way… and you don’t have to worry about losing or misplacing these valuable records. Scan them and get rid of the paper.