I am seeking an experienced professional to perform forensic-style digital document review, normalization, organization, and indexing of a large digital file set that will be submitted in a legal / quasi-legal proceeding.
This is a non-advisory role. The work is strictly limited to technical document handling: relevance filtering, deduplication, chronological organization, evidence indexing, and formatting using conventions commonly applied in legal submissions. No legal advice, analysis, strategy, or advocacy is requested.
The goal is to transform a raw digital file dump into a clear, submission-ready evidence package that supports a verbal presentation by a self-represented party.
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Accessibility Context
I am neurodivergent and experience significant barriers with large digital file systems, formatting, and reviewing disorganized materials. These barriers have prevented progress past the evidence-organization stage.
This project provides organizational and technical support only, enabling meaningful access to my documentation so I can prepare my own presentation.
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Scope of Work
Phase 0 – Digital File Triage, Normalization & Baseline Chronology
Perform a forensic-style review of a bulk file dump to:
•Remove duplicate files
•Exclude irrelevant or unrelated materials (e.g., personal files, academic documents, unsent drafts, system artifacts)
•Retain only documentation related to employment, administrative leave, and post-leave communications
Email & Message Normalization (Critical):
•Some exported files contain multiple emails/messages bundled into a single document
•Some contain only one side of a conversation
Where this occurs, the contractor must:
•Decompose bundled files so each individual email/message becomes a discrete record
•Preserve original metadata (date, time, sender, recipient)
•Locate and associate corresponding replies elsewhere in the dataset
•Restore conversations so they can be reviewed in full context
Once filtering and normalization are complete:
•Place all retained files into a baseline chronological order
•Apply a standardized file-naming convention reflecting:
•Chronological position
•Date and time
•Document type
•Unique reference identifier
Original content must not be altered.
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Phase 1 – Threaded Communication Organization
Organize the normalized dataset using a threaded chronology approach:
•Group communications by conversation thread (individual, issue, or subject)
•Each thread must:
•Begin with the initiating communication
•Be internally chronological
•Remain uninterrupted by unrelated communications
•Continue until the topic clearly concludes
•Threads are ordered based on when the conversation began, not by interleaving concurrent threads strictly by timestamp
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Phase 2 – Evidence Indexing & File Structuring
Deliverable 1 – File Index (Technical Legend):
•Reference ID
•Exact file name
•Folder location
•File type
Deliverable 2 – Chronological Evidence Index (Annotated):
•Reference ID
•Date and time
•Document type (email, text, letter, incident report, ethics report, etc.)
•From / To (neutral identifiers)
•Brief factual topic descriptor (one line)
The index must allow review without opening individual files.
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Phase 3 – Presentation Copy (Derivative Index)
After delivery and review:
•I will provide written first-hand account notes mapped to reference points
•A presentation copy of the Chronological Evidence Index will be created
•Notes will be inserted verbatim and clearly labeled
•The document must be professionally formatted for:
•Use as a verbal presentation reference
•Optional disclosure to the tribunal or council if requested
This document does not replace or modify the official evidence indexes.
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Required Experience
•Digital document review and relevance filtering
•Litigation support, e-discovery, or evidence organization
•Records management or investigative research
•Experience handling large mixed datasets (emails, texts, attachments)
•Strong attention to detail and disciplined data handling
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Timeline
•Hearing scheduled for the 27th of next month
•Core work must be substantially complete no later than one week prior
•Availability within this timeframe is required
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Compensation & Estimation
•Please provide your average hourly rate
•After reviewing the files, the selected contractor will provide:
•A brief work plan
•An estimated total number of hours
•A deposit will be issued based on the agreed estimate
•Remaining payment upon completion and delivery
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