Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
Calculate budgets and ensure they are adhered to.
Book talent, including musicians, bands, and disc jockeys.
Select chefs or catering companies to prepare food for event.
Sample food and select dishes for menus.
Visit venue if permissible to plan layout of seating and decorations.
Schedule speakers, vendors, and participants.
Coordinate and monitor event timelines and ensure deadlines are met.
Initiates, coordinates and/or participates in all efforts to publicize event.
Edit and design promotional materials.
Negotiate and secure event space.
Work with printer and designer to develop event invitations.
Create invitee list.
Send out invitations and manage RSVP list.
Hire staff to manage the event, including bouncers and security personnel.
Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
Keep inventory of backdrops, projectors, computers, and other display materials.