OVERALL:
• Executes data, reporting, and transactional oversight tasks to maximize Olympus’ medical Grant activities and ensure compliance and consistency in global grant making.
• Also supports data and reporting-related tasks for the Global Grants Committee and Olympus Corporation of the Americas (OCA) Grants Committee.
DATA MANAGEMENT, ANALYSIS, & REPORTING:
• Gather and consolidate monthly qualitative and quantitative data on regional and global medical Grants activities including requests, decisions, and executed programs. Communicate reminders to Regional Grants Leads and enforce deadlines as needed.
• Proactively collaborate with Regional Grants Leads to clarify understanding of activities and ensure consistent, accurate information. Clean and code data as needed.
• Prepare quarterly metrics files and presentations; prepare ad hoc materials upon request.
• Prepare monthly Grants data submissions for OCA transparency reporting requirements (e.g., Physician Payments Sunshine Act).
BUDGET SUPPORT:
• Gather, consolidate, and review quarterly regional Grants budget reconciliations to support global budget forecasting and management.
TRANSACTIONAL REVIEW / RECONCILIATION:
• Audit transactions to verify requests/approvals/activities are processed in accordance with Olympus policies and procedures and applicable laws and regulations.
• Prepare, distribute, and review post-program reconciliation materials to verify Olympus Global Grant-supported programs are executed in accordance with program terms and conditions. Draft reports for Global Grants Committee as needed.
GRANTS ADMINISTRATION:
• Run reports and complete database checks as part of the Grants review process.
• Support the creation of template agreements, presentations, and payment materials.
• Serve as a backup for day-to-day administrative tasks and complete other duties as assigned.