Executive Assistants

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Executive assistants have a very important role in a company as they provide high-level administrative support to the managers of the company. Specifically, they perform clerical work, but they may also have duties that can affect the profitability of the business. They schedule important meetings, participate in training programs, and help with marketing research. They act as the right-hand of the people they work for by providing direct support in all their activities. They help in planning, organization, coordination, and control of all administrative procedures and activities in the company. They also give professional advice and suggestions, and act as representatives in important discussions. Executive assistants are often the first point of contact between the company and vendors, customers, and other team members. If you would like to hire for executive assistant services, you can check out the experts offering their online freelance services on freelance platforms.

What Is an Executive Assistant and What Do They Do?

The duties of executive assistants may range from simple clerical tasks to making impactful decisions. At the most basic stage, they make and receive phone calls, set agendas, send memos, review reports, and organize the daily schedule of the executive. Unlike administrative assistants, they also conduct market research and make reports that are used by executives in their meetings. As these reports can impact important decisions of a company, executive assistants have strong business concepts and a thorough understanding of the market. They also draft written communications, statistical reports, presentations, and spreadsheets that hold important company information. They manage the executive’s projects ensuring that everything goes according to plan. They also take care of office inventory and order supplies when items are low in stock.

If you would like to opt for assistant services for yourself or someone else in your company, you can hire for executive assistant services on the top freelance marketplaces. Before you do so, you need to ensure that the person:

  • Is capable of managing daily, weekly, and monthly schedules of executives in an organized and systematic manner

  • Can perform relevant research and provide recommendations and information to the executive

  • Can effectively manage all paperwork such as forms, reports, emails, and administrative documents

Qualifications of Executive Assistants

Executive assistants can take care of all your clerical tasks effectively leaving you free to take care of the important tasks. Here are some of the qualifications you should look for before hiring these experts.

  • Professional education and training in administration, business, finance, and secretarial studies

  • Familiarity with task management tools and software such as Monday, Double, Calendly, Accompany, and Time Zone Ninja

  • Extensive experience as an assistant or secretary to different clients

Benefits of Freelance Executive Assistants

  • They help organize and schedule meetings, phone calls, and interviews so that they do not overlap with each other

  • They conduct market research for the purpose of making important marketing decisions for the growth of the company

  • They prepare reports and presentations that you can use for your meetings with clients and customers

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