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Hire a Dedicated Virtual Assistant (VA) for Your Business to Help With Tasks and Save You Time

A virtual assistant (VA) performs a wide range of administrative tasks that include responding to phone calls, emails or live chats, scheduling meetings, booking travel arrangements, and more.

You can hire a virtual assistant to help with different tasks ranging from customer support to technical work to clerical services. When you hire a freelance virtual assistant, they can also take care of billing/accounting, help prepare materials, and transcribe virtual meetings. Overall, there’s almost no limit to what tasks a VA can provide you and your business. If a job involves the virtual or digital sphere, the right VA can support your request.

Need and Applications to Hire Virtual Assistants

Overwhelmed by menial tasks? Finding that you don’t have enough time during the day? Hiring a virtual assistant can help meet the needs of your specific business. It can lighten your workload, allow you to delegate your responsibilities, and free up your time to focus on more important tasks. Virtual services may be required for customer service support, calendar management, travel, meeting coordination and arrangements, or processing orders. 

Does your business require high-volumes of cold calls? VAs can assist by calling potential customers to encourage them to use or purchase your products or services. Cold calls are a powerful tool to engage with new customers, but can be difficult if you personally do not have the time.

You can also hire a personal assistant who coordinates marketing processes that span website/blog management, social media accounts management, and/or creating online content.

Virtual Assistance Services Provided by an Experienced Virtual Assistant

The responsibilities of virtual assistants can vary based on many factors. They can be expected to respond to phone calls and emails, book accommodations and travel, and schedule meetings. They can conduct market research, maintain contact lists, attend virtual business meetings, offer customer service, create presentations, prepare spreadsheets, or maintain online records. 

Hiring a virtual assistant can also help you handle accounting and billing, prepare meeting agendas and proposals, and other virtual tasks. Qualified virtual assistants may also work as legal assistants.

You can also hire a freelance administrative assistant. An expert virtual assistant offers freelance accounting services and is adept at planning and scheduling, thus ensuring your company and individual success. When hiring, ask your potential VA if they are familiar with reconciliation procedures and other accounting-related tasks. 

A Virtual Assistant Can Save You Time

Don’t have time to design content and encourage consumer engagement yourself? These jobs and tasks are perfect for VAs. You can even hire a personal assistant. They assist a higher-level executive or a manager with their administrative tasks, time management, and other activities. These VAs understand the work it takes to support leaders in your field and fully grasp the importance of these jobs. They can execute the tasks necessary to help executives prioritize their workload and streamline efficiency.

Hiring a personal assistant can take your digital media presence to the next level. They can design content on your e-commerce platform or brand’s social media accounts to increase engagement, as well as complete other relevant tasks.

How to Find a Virtual Assistant to Hire for Your Tasks

It can take time to hire the perfect virtual assistant, but you can reduce that time when you hire a virtual assistant through Guru. Hiring a VA requires you to have a clear understanding of your needs. Should your VA be familiar with brand design? Is their time going to be filled with organizing logistics and calendars? What technologies should they be familiar with?

A quality virtual assistant freelancer should have proven experience working in a virtual role and as a business assistant. They should be familiar with the latest technologies and software including cloud services, desktop sharing, and VoIP (voice over internet protocol). The VA you hire should have experience in managing online calendars such as Google Calendar. You should hire a virtual assistant who is experienced in using MS Office and other relevant word-processing applications as well. It is important that your assistant has an understanding of business operations, including business creation, marketing, budgeting, and contracts. Knowledge of basic office equipment is also important.

Virtual Assistant Soft Skills

Assistants should have excellent communication skills and etiquette for email, phone, and chat. They should be well-organized and have strong time-management skills and customer service expertise. The right executive assistants will be able to work independently from remote locations. You should find someone who is proactive and takes initiative to help you succeed. It is also important when you are hiring to find someone who has strong interpersonal skills because the job requires interaction with people over different mediums. Hiring the right assistant will provide great value to your business. When you hire a virtual assistant, ask questions about their job and business experience, how they complete tasks on time, their specific methods for increasing productivity, and the value they can bring to the business. Asking lots of questions will help you hire the right talent you need for your business.

Virtual Assistant Interviews

Hiring virtual assistants is more than finding someone with the right qualifications—it’s about finding a VA who can work with your specific needs. When you interview to hire VAs, also consider your personal preferences; these jobs are designed to support every request you have. What are your preferred methods of communication? Some people prefer email correspondence with their VA, while others prefer phone conferences. How would you like your VA to respond if they’re confused or unclear about a request? Questions like these can help you fine-tune your search for the perfect VA.

Guru Hiring Tip:

Hire virtual professionals and manage jobs easily. Add team members, assign roles, and use WorkRooms to communicate and track progress. 

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