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How Personal Assistant Professionals Can Help You

A personal assistant is an individual that assists a higher-level executive or a manager with their administrative tasks and helps them navigate through the assigned work. A personal assistant typically is responsible for assisting a single individual at a given point of time alone. They take care of the everyday administrative tasks like filing bills and following up on payments, so that the executive or the manager can focus on more productive tasks. Personal assistants are sometimes also referred to as Executive Secretaries.

What Does a Personal Assistant Do?

A personal assistant is the foremost point of contact between the executive and any third party entity like a client or a co-worker. A personal assistant performs varied jobs such as answering phone calls and queries, responding to mails, taking notes, managing time schedules and travel plans, and even planning and organizing meetings. With the advent of the digital age, the concept of online personal assistant or virtual assistants has gained much traction. Virtual assistants are self-employed professionals who render administrative services to a client from a remote location. There are a number of professionals who provide virtual personal assistant services and bid for freelance work on Guru.

If you wish to hire a personal assistant, make sure they can:

  • Liaise with coworkers, clients and others
  • Draft correspondence on your behalf
  • Delegate work in your absence
  • Maintain office systems
  • Prepare reports and presentations
  • Collate and file expenses

Qualifications of a Personal Assistant

It is ideal for your freelancer to have the following skills:

  • Exceptional time management skills
  • Excellent interpersonal skills
  • Knowledge of the field they are working in
  • Ability to multi-task and yet prioritize
  • Excellent written and verbal communication skills
  • Working knowledge of MS Office or related program

Other than that, a personal assistant should be trustworthy and maintain discretion and confidentiality.

Benefits of Freelance Personal Assistants

Freelance personal assistants can be hired for performing certain business tasks and be paid for those tasks alone which saves on cost. They are available across fields like design, administration and even for personal needs.

Guru Tip:

Guru’s Status Update feature helps you keep track of your freelancer’s progress on the job. Depending on your Agreement, use this feature to check your freelancer’s due date for tasks, billable tracked hours and weekly invoices.

Find the right Personal Assistant freelancer on Guru by posting a job for free, here.

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Pay by Milestones

Milestones are like checkpoints you create to ensure you're happy with the work every step of the way. Build as many milestones into your job as you want — set a due date for each milestone and the amount to be paid.

Pay by Task

Pay for a single completed task, however big or small. Create and assign tasks for work as needed, and generate invoices from each task once they are completed.

Pay by the Hour

Track progress with ease and confidently pay freelancers by the hour. Use our TimeTracker software to see in the moment updates of work being done. Hiring multiple freelancers for your job? Stay organized with a breakdown of each freelancer's hourly rate and time tracked.

Pay Using Recurring Payments

Easily pay your go-to freelancers on an ongoing basis. Set up to four recurring payment rules for any given job — pay every week, every other week, every month, or every quarter. Stop or Resume payments at any point with just a click of a button.

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Customer Satisfaction

Based on Paid Invoices

99.9%

Sep. 2019

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