Microsoft Office

    Data Entry & Management

1. Input, update, and maintain accurate data in databases, spreadsheets, and internal systems.

2. Verify data for errors, missing information, and inconsistencies.

3. Perform regular data backups and cleansing to ensure system reliability.

4. Maintain confidentiality of sensitive information.

Microsoft Office Proficiency

1. Excel: Create and edit spreadsheets; use basic formulas (SUM, VLOOKUP, IF), filtering, sorting, and formatting.

2. Word: Format, edit, and restructure text documents, templates, and reports.

3. Outlook/Teams: Organize data-related correspondence and file attachments.

4. Create charts, tables, and basic reports as requested.

   Document Conversion

• Convert files between multiple formats including :

  • PDF ↔ Word, Excel, or Text

  • Scanned images/PDFs → Editable Word/Excel (using OCR tools)

  • Image files (JPG, PNG) → PDF or Text

  • Legacy document formats → Current MS Office formats

• Ensure formatting, hyperlinks, tables, and layout are preserved during conversion.

• Rename, organize, and archive converted files according to naming conventions.

• Use conversion software and built-in MS Office features (e.g., “Export”, “Save As”, Adobe Acrobat).

Quality Assurance

• Review converted documents for visual and structural accuracy.

• Cross-check entered data against source files.

• Meet daily or weekly productivity and accuracy targets (e.g., 99% accuracy).

• Typing Speed: 50+ WPM with high accuracy.

• Microsoft Office: Strong working knowledge of Excel, Word, and basic Outlook.

• Document Conversion Tools: Familiarity with Adobe Acrobat, Nuance Power PDF, Small PDF, or similar conversion/OCR software.

• Attention to Detail: Ability to spot formatting errors, missing data, or inconsistent fonts.

• Time Management: Able to handle repetitive tasks with consistent speed and precision.

Preferred Qualifications (Nice to Have)

• Experience with optical character recognition (OCR) tools (e.g., ABBYY FineReader, Tesseract).

• Knowledge of Google Drive (Docs, Sheets) or SharePoint.

• Experience with document management systems (DMS) like Dropbox, M-Files, or SharePoint.