Executive Assistant and Operations Specialist — calendar and inbox management, SOPs, Zapier automations, presentations

I am an Executive Assistant and Operations Specialist with over 3 years of direct executive support experience and more than 6 years in operations leadership within fast paced environments. I have supported C level executives, founders, board members, and business owners by managing calendars, inboxes, communications, reporting, and internal systems.

My work focuses on protecting leadership time and reducing cognitive load through structure, documentation, and practical automation. I manage complex calendars across time zones, prepare meeting agendas and briefing notes, track action items, coordinate travel, and serve as a communication bridge between executives and teams. I have experience acting as a gatekeeper, ensuring only high priority matters reach leadership while everything else is handled efficiently.

In my most recent roles, I created over 30 professional presentations for executive public speaking and training sessions. I built and maintained Standard Operating Procedures that improved internal clarity and reduced repeated follow ups. I also developed Zapier automations that connected final design PDFs to vendor material lists and email notifications, reducing procurement delays by up to two days.

I have worked with CRM systems including HubSpot, Pipedrive, Zoho CRM, and Go High Level, maintaining clean pipelines, organizing tags and custom fields, and supporting reporting accuracy. I am experienced with Google Workspace, Microsoft Office, Trello, Asana, Monday.com, Notion, Canva, and various automation tools.

Beyond executive support, I have experience in social media coordination and campaign support, board level administrative work, vendor communication, and operations reporting. My background in the call center industry as an Operations Supervisor strengthened my ability to manage KPIs, coach teams, analyze performance data, and maintain documentation accuracy under pressure.

I am highly organized, detail oriented, and comfortable working independently in remote environments aligned with US time zones. I value clear communication, structured workflows, and reliable follow through. My goal in every engagement is simple: keep priorities moving, protect executive focus, and build systems that make work easier and more predictable over time.

If you need someone who understands both execution and operations, and who can operate with minimal supervision while maintaining accuracy and professionalism, I am ready to support your team. I am an Executive Assistant and Operations Specialist with over 3 years of direct executive support experience and more than 6 years in operations leadership within fast paced environments. I have supported C level executives, founders, board members, and business owners by managing calendars, inboxes, communications, reporting, and internal systems.