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Accounts payable is the money that a company owes to vendors for goods or services taken on loan. An accounts payable clerk maintains the company’s payable account and ensures that the company is being billed the proper amount and making payments at the right time.

What Accounts Payable Clerks Do?

They are professionally trained clerks who complete payments and control expenses by receiving, processing and verifying invoices. They perform daily auditing, processing and recording of all accounts payable in order to ensure that all work is completed on a timely basis. They sort code and match invoices, and enter the invoices into the system for payment.

They process and enter all accounts payable invoices into the general ledger system and ensure that the accounts payable vouchers are processed timely. They perform monthly financial closure activities including update and maintenance of the general ledger, analysis of account variances and report the results to management. They monitor all accounts to ensure payments are up-to-date and they also conduct research and resolve invoice discrepancies and issues.

An accounts payable clerk may also perform other accounting and clerical functions to support the accounting team and may assist with journal entries. They may also act as account receivable experts where they perform general bookkeeping duties, such as updating posts in the accounting software logs, making deposits, recording all cash receipts and distributing customer invoices to ensure that receivables are collected in a timely manner.

Though typically associated with an organization or an accounting firm, there are many professional who offer freelance accounts payable services. These freelancer professionals can be found on Guru – the best website to hire freelancers and get freelance jobs online.

When hiring a clerk for accounts payable, make sure your freelancer can:

  • Prepare, compile and sort invoices and checks.

  • Research, track and resolve accounting problems.

  • Produces various reports for management.

  • Review invoices for appropriate documentation prior to payments.

  • Credit card inputting and reconciliation.

  • Reviewing all AP expenses including revolving accounts.

Qualifications Needed by an Accounts Payable Clerk

It is ideal that your freelancer has the following skills:

  • Professional education in Financial Accounting

  • Solid understanding of basic bookkeeping and accounting payable principles

  • Data entry skills, along with a knack for numbers

  • Proficiency with QuickBooks, MS Word and Excel

  • High degree of accuracy and attention to detail

  • Strong organizational skills along with effective time management skills

  • Strong verbal and written communication skills

Most importantly, the hired professional should be trustworthy and maintain discretion at all times.

Benefits of Freelance Clerks

Freelance clerks are up to date with the changes in the taxation and fiscal policies of the Government. They ensure that all due payments are met in time and that the company doesn’t default any of its suppliers. They also continuously update themselves with the changing accounting software and techniques.

Guru Tip:

Before you hire a Freelancer online on Guru, see their All-Time Transaction Data to get a better understanding of their credibility, performance, and suitability for your job. All-time transaction data along with information on services and portfolio showcased by the Freelancer helps Employers make the right hiring decision on Guru. 

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