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Administrative & Secretarial

Receptionist/Personal Assistant

Answering the switchboard. Correctly portray the company image. Ensuring that calls are channeled correctly and those messages are taken accurately and completely. Advising recipients verbally of e-mail if urgent. Ensuring that the telephone and related equipment are in full operating order. Assisting clients and candidates in a professional manner. Ensuring that the reception area and interview cubicle are presentable at all times. Keeping control of interview cubicle bookings. Maintaining an up to date internal telephone / staff birthday listing. Account for and file registration for employment forms in numerical order. Entering all registration for employment forms into the register on a daily basis. Scanning the candidate’s documents. Faxing important documents to the candidates. Creating folders for candidates in 999 and transferal scanned documents into the folder. Entering all candidate data onto rocket database. Acting as backup CV Typist / PA.

About

$30/hr Ongoing

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Answering the switchboard. Correctly portray the company image. Ensuring that calls are channeled correctly and those messages are taken accurately and completely. Advising recipients verbally of e-mail if urgent. Ensuring that the telephone and related equipment are in full operating order. Assisting clients and candidates in a professional manner. Ensuring that the reception area and interview cubicle are presentable at all times. Keeping control of interview cubicle bookings. Maintaining an up to date internal telephone / staff birthday listing. Account for and file registration for employment forms in numerical order. Entering all registration for employment forms into the register on a daily basis. Scanning the candidate’s documents. Faxing important documents to the candidates. Creating folders for candidates in 999 and transferal scanned documents into the folder. Entering all candidate data onto rocket database. Acting as backup CV Typist / PA.

Skills & Expertise

Administrative AssistantBackupCV WritingData ManagementEmailEmployment ContractsFolder DesignInterviewingPersonal AssistantPhone SupportTyping

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