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What Is Power Automate Used For?

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Power Automate was formerly known as Microsoft Flow, but it continues to be an online tool featured within the Microsoft 365 Applications and add-ons. The main purpose of this tool is to create automated workflows between apps and services, to synchronize files, to organize notifications, and to collect data.

It may be a good idea to hire a Power Automate consultant if creating these automated workflows is a bit over your head, but if you are curious about how Power Automate works or if you’re wondering whether you even need Power Automate, we’re going to go over everything you need to know in this article.

Power Automate and Its Usage

Power Automate is typically utilized for the creation of an original multi-step workflow. There are hundreds of templates that users can pick from and use to connect to numerous data sources, or connectors–all of these can collect data, synchronize files, and enable the user to receive notifications.

Power Automate’s workflow is dependent on specific triggering events, which fall into three categories: Automated, Scheduled, or Instant.

  1. Advantages of Using Automation

Whenever or not someone runs a business, they have to deal with numerous processes. However, not all of them need to be done manually—many can be automated, which will result in better allocation of resources and result in increased productivity across teams. 

You can also automate any repetitive or time-consuming tasks. If there is an opportunity to save time and money while decreasing the risk of human error, it’s likely a task that you should consider automating. 

  1. Use-Cases for Automation in Businesses

Through automation, businesses can gain assistance when it comes to employee onboarding, contract management, approval, document management, and invoicing. Using software like Power Automate, businesses can get the most out of their resources and make their business process more efficient. 

  1. Utilizing Power Automate for Its Benefits

There are numerous benefits associated with the utilization of Power Automate. Think about how many emails every person receives on a daily basis, and imagine that throughout all of those hundreds of spam emails, there is one that is high-priority. There’s a template that can enable you to receive only the most important emails, ensuring that you never miss them again. 

Power Automate can also connect to and automate tasks across hundreds of apps, including both those within the Microsoft ecosystem and external ones. Some of the most popular connectors include Power Bi, SharePoint, Word, Outlook, Teams Planner, Asana, Twitter, Mailchimp, and Google Drive. 

  1. The Most Common Uses of Power Automate

The most common use-cases surrounding Power Automate involve getting immediate alerts to important notifications or emails, tracking and catching up with new potential customers, automatically saving email attachments to OneDrive or SharePoint, and engagement with social media.

Furthermore, anyone can begin automating approval processes, such as time-off requests for document approvals and push notifications to mobile. With Power Bi implementation, anyone can get alerted when Power Bi is triggered, for example. These triggers can be as specific as sending the support team a notification if incident volume is over a hundred or alerting sales managers when ten or more leads have not been updated within the span of over seven weeks. 

Final Thoughts

If you are a business or an individual who has a lot of tasks to do within a tight schedule, Power Automate can assist you with achieving as many of your productivity goals as possible and getting the best possible outcome. Of course, Guru’s freelance Power Automate experts are ready to help you easily implement and navigate all aspects of the workflow process.

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