Executive Virtual Assistant for SaaS | Onboarding, Admin & Scalable Customer Support Solutions
Helping Tech Founders Win Back Time with Expert Virtual Support & Scalable Systems
Are you drowning in admin, onboarding tasks, or customer queries? I help SaaS founders and startup teams streamline operations so they can focus on growth—not grunt work.
I’m Olalekan Mebinuaye, a tech-savvy Executive Virtual Assistant with 5+ years of cross-functional experience as an Executive Assistant, HR Operations Manager, and Operations Supervisor. I've successfully supported CEOs and remote teams across the U.S., U.K., and Africa in scaling their businesses through structured onboarding, optimized team coordination, and first-class customer support.
🌟 Highlights of My Experience:
As an Executive Assistant, I managed calendars, inboxes, travel, and internal communications for startup CEOs—cutting admin hours by 40% using tools like Google Workspace, Slack, and Trello.
As an HR Operations Manager, I created SOPs, onboarding checklists, and HRIS guides, leading to a 60% reduction in onboarding time using Notion, ClickUp, and Trello.
As an Operations Supervisor, I led cross-departmental coordination, improving task turnaround and staff accountability through platforms like Airtable, Asana, and MS Excel.
🔧 Tools & Platforms I Use:
Google Workspace | Notion | ClickUp | Slack | Trello | Zoho People | Tripit | Canva | Zoho People | Microsoft 365
💼 What I Can Do for You:
Build & manage onboarding and background check processes
Create SOPs & internal documentation for scaling teams
Deliver proactive executive and team support for tech startups
Set up customer support systems and success tracking workflows
Maintain CRM, HRIS, and project dashboards with 100% accuracy
🎵 A Little About Me:
I’m also a music enthusiast who plays the saxophone and trumpet and loves classical and contemporary tunes. Organization, clarity, and creativity guide everything I do.
📩 Let’s simplify your workflow so you can scale faster—message me today and let’s build your support system.
Work Terms
⏰ Hours of Operation
Monday – Friday: 9:00 AM–5:00 PM (GMT+1 / Nigerian Time)
Flexible availability for urgent tasks or meetings upon request.
💳 Payment Terms
Preferred: Hourly, Monthly, or Milestone-Based (depending on project scope)
Invoices sent weekly for ongoing work
Secure payments via SafePay on Guru or other means of Payment Available
Open to trial tasks or short-term contracts to start
💬 Preferred Communication Style
Clear, concise, and prompt communication
Regular updates via Google Meet, Google Chat, Google Workspace, or Guru messages
Weekly check-ins or sync calls (if needed) to align priorities and ensure progress