Answering Phones and Emails

Handling incoming calls and emails, forwarding messages to appropriate parties, and responding to general inquiries.

Scheduling 

Organizing appointments, meetings, and conferences. This includes coordinating schedules, sending out invites, and ensuring all necessary resources are available.

Data Entry and Record-Keeping

Inputting, updating, and maintaining databases, spreadsheets, and other records.

Filing and Organization

Managing physical and electronic filing systems to ensure information is easily accessible and organized.

Correspondence

 Drafting, formatting, and proofreading documents such as letters, memos, reports, and presentations.

Office Management

Handling office supplies, equipment maintenance, and coordinating office services like cleaning and maintenance.

Travel Arrangements

Booking flights, accommodations, and transportation for staff members when necessary.

Meeting Support

Preparing meeting agendas, taking minutes, and distributing them to relevant parties.

Customer Service

Assisting clients, visitors, and employees with inquiries and requests.

Expense Management

Processing expense reports, tracking expenditures, and reconciling accounts.

Research

Conducting research on various topics as assigned by managers or executives.

Event Planning

Assisting in the planning and execution of events such as conferences, workshops, and office parties.

Coordination

Liaising with other departments, external vendors, and clients to facilitate communication and collaboration.

Calendar Management

Managing executives' calendars, scheduling appointments, and prioritizing meetings based on importance and urgency.

Miscellaneous Tasks

Handling any other administrative tasks as assigned by supervisors, which could include anything from photocopying documents to assisting with special projects.