Human-Focused. Digitally Empowered. Always Ahead.
I’m Karla Cabalar Villalobos, an Executive Virtual Assistant and Digital Marketing Manager with a background in Airline Operations and a Private Pilot License. With over 3 years of experience in administrative support, project coordination, and digital content management, I specialize in helping executives and entrepreneurs stay organized, meet their goals, and communicate with clarity and efficiency.
Throughout my career, I’ve provided high-level support to leadership teams—managing calendars, coordinating communications, conducting research, preparing reports, and keeping CRMs up to date. I’ve also developed and executed social media strategies that boost engagement and brand visibility across platforms.
I hold certifications in Project Management, Emotional Intelligence, and Go High Level Freelancing, equipping me with both the technical skills and the people-focused mindset needed to thrive in dynamic, fast-paced environments. Whether it’s optimizing workflows, creating compelling content, or coordinating remote operations, I bring precision, proactivity, and professionalism to every task.
Work Terms
Availability:
I am available to work during US business hours, Monday to Friday. Flexible hours can be arranged based on project needs and time zone alignment.
Communication:
Preferred communication channels include Slack, Email, Zoom, or Google Meet. I respond to messages within 24 hours on weekdays and provide regular updates for ongoing tasks.
Tools & Platforms:
I work efficiently with tools such as:
Google Workspace, Microsoft Office
Trello, Asana, ClickUp, Notion
Canva, WordPress, Shopify
ChatGPT, Notion AI, Go High Level
Other platforms can be adapted to meet your workflow.
Turnaround Time:
Typical turnaround for daily administrative tasks is 24–48 hours, depending on complexity. Larger projects will be discussed with clear timelines and milestones.
Payment Terms (if freelancing):
Hourly or fixed rate available
Invoices sent weekly or biweekly via PayPal,Wise or preferred platform
Upfront deposit required for fixed-price projects
Payment due within 7 days of invoice submission
Confidentiality:
All client data, documents, and internal communications are treated with strict confidentiality. I am open to signing NDAs or confidentiality agreements as needed.