I’ve been coordinating/managing meeting and conference logistics for at least 10 years professionally. My most notable experience comes from working with the NIH as an Extramural Support Assistant. Here I coordinated the quarterly grant review meetings for 3 Scientific Review Officers from conception to completion. I booked the hotel of choice, negotiated/verified the costs of hotel contracts for each meeting, requested teleconference lines, and developed the meeting materials to include the meeting rosters, agendas, seating charts, rooming lists, tent cards, table folders and anything else needed for setting up the meeting. Post-meeting, I processed the summary statements for each of the review meetings, which were a recap of the statements made from the review panel during the meeting. I verified/approved the meeting invoices from the hotels and composed the reimbursement amounts of the meeting reviewers, who were primarily doctors, university professors, and scientific architects through a reimbursement system called SREA.
My services include:
Venue booking, teleconference line requests, meeting materials development (rosters, agendas, seating charts, tent cards, room lists, table folders,) post meeting items (summary statements, invoices and reimbursement.)